• I’m Hiring
    • Our Recruitment Services
    • Recruit By The Week
    • Hire the Best Virtual Assistants
      • Hire Your Own Virtual Assistant

        V.A. Hiring Guides

        How to hire a virtual assistant?

        10 types of virtual assistant

    • Recruitment Process Outsourcing Services
      • Recruitment Process Outsourcing (RPO)

        Guides to RPO

        Types of RPO

        How does RPO help in high-volume recruitment?

        Understanding the costs of a recruiter

    • Retained Executive Search
      • Retained Executive Search

        Insights & Guides:

        Retained Search vs. Contingency Search

        Benefits of retained recruitment to corporations

        Payment structures for executive search services

    • Find Healthcare Candidates for Your Team
      • Healthcare Recruitment

        Healthcare Recruitment Guides

        Top Telemedicine Services to Try

        Healthcare Pioneers and their extraordinary contributions

  • I’m a Job Seeker
    • All Jobs
    • Healthcare Jobs
    • Accounting Jobs
    • Legal Jobs
    • Hospitality Management Jobs
    • Jobs with Family Owned Businesses
    • New Candidates
  • Blog
    • All posts
    • Posts on Talent Sourcing and Recruitment
    • Recruitment Process Outsourcing Guides
    • Retained Executive Search Posts
    • Virtual Assistant Posts
    • Career Insights and Advice
  • Get to Know Us
    • Who We Are
    • Our Specialized Staffing Philosophy
    • Contact Us
  • 1-877-411-4358
My cart

No products in the cart.

  • I’m Hiring
    • Our Recruitment Services
    • Recruit By The Week
    • Hire the Best Virtual Assistants
      • Hire Your Own Virtual Assistant

        V.A. Hiring Guides

        How to hire a virtual assistant?

        10 types of virtual assistant

    • Recruitment Process Outsourcing Services
      • Recruitment Process Outsourcing (RPO)

        Guides to RPO

        Types of RPO

        How does RPO help in high-volume recruitment?

        Understanding the costs of a recruiter

    • Retained Executive Search
      • Retained Executive Search

        Insights & Guides:

        Retained Search vs. Contingency Search

        Benefits of retained recruitment to corporations

        Payment structures for executive search services

    • Find Healthcare Candidates for Your Team
      • Healthcare Recruitment

        Healthcare Recruitment Guides

        Top Telemedicine Services to Try

        Healthcare Pioneers and their extraordinary contributions

  • I’m a Job Seeker
    • All Jobs
    • Healthcare Jobs
    • Accounting Jobs
    • Legal Jobs
    • Hospitality Management Jobs
    • Jobs with Family Owned Businesses
    • New Candidates
  • Blog
    • All posts
    • Posts on Talent Sourcing and Recruitment
    • Recruitment Process Outsourcing Guides
    • Retained Executive Search Posts
    • Virtual Assistant Posts
    • Career Insights and Advice
  • Get to Know Us
    • Who We Are
    • Our Specialized Staffing Philosophy
    • Contact Us
  • 1-877-411-4358
My cart
  • Skip to main content
  • Skip to primary sidebar
  • Skip to footer
Home » All Blogs » Hiring a Virtual Assistant: A Complete Guide

Hiring a Virtual Assistant: A Complete Guide

06-17-2024 | By Devore Recruiting Blog Posts

Hiring a Virtual Assistant in 2024 A Complete Guide
This guide covers everything you need to know about hiring a Virtual Assistant or VA, from their roles and benefits to practical tips on finding, managing, and compensating remote talent. Discover how leveraging VAs can streamline your operations and boost productivity in today’s dynamic business environment.

 

In this blog:

  • Signs you need a Virtual Assistant
  • What can VA’s do for your business?
  • Where Can You Find a Virtual Assistant?
  • How much is the salary range of a Virtual Assistant in the United States?
  • Skills to Look for When Hiring a Virtual Assistant
  • How to Pay VA’s from Overseas
  • Taxes and Payments for Virtual Assistants from Overseas

 

Signs you need a Virtual Assistant

We all face small tasks that can add up over time, such as handling emails, scheduling meetings, and organizing files. These can take up most of your day, leaving little time for more important work. This is where a VA plays an important role. If you find yourself asking whether you need a Virtual Assistant or not, read the signs below:

  1. You Are Overwhelmed by Administrative Tasks: If emails, meetings, and file organization take up a large part of your day, you need help. A virtual assistant can handle these tasks and free up your time.
  2. Customer Service is Slipping: Struggling to keep up with customer inquiries? A virtual assistant can manage these interactions. This ensures quick responses and happy customers.
  3. Your Social Media Presence is Inconsistent: Regular posting and audience engagement on social media can be time-consuming. A virtual assistant can take over, keeping your online presence strong.
  4. You Struggle with Time Management: Do you often feel there aren’t enough hours in the day? A virtual assistant can handle routine tasks, allowing you to focus on high-priority projects and boost productivity.

By recognizing these signs and hiring a virtual assistant, you can solve these common problems and focus on growing your business.

 

What can VA’s do for your business?

Having your own Virtual Assistant offers the primary benefit of freeing up your time and mental energy. By delegating tasks to a VA, you can focus more on strategic planning, business growth, and personal well-being. This delegation allows you to prioritize high-value activities that directly contribute to your business’s success, while routine tasks are handled efficiently by your VA. Ultimately, this leads to increased productivity, improved work-life balance, and the ability to achieve more in less time.

 

Where Can You Find a Virtual Assistant?

Finding and hiring a Virtual Assistant requires thorough research to ensure you find the right fit for your business needs. Conducting a good search allows you to assess qualifications, skills, and reliability. It’s essential not to hire the first Virtual Assistant you encounter, as different VA’s offer varying expertise and work styles.

Platforms like Facebook groups, Instagram, and LinkedIn serve as valuable sources for connecting with skilled VA’s. These platforms offer a diverse pool of talent where you can review profiles, check recommendations, and even collaborate on smaller tasks to gauge compatibility before committing to a long-term partnership.

 

How much is the salary range of a Virtual Assistant in the United States?

Virtual Assistants’ salaries in the United States average from $24 to $26 per hour, depending on their skills and experience level. Entry-level VA’s or those with basic administrative skills might earn as little as $15-18 per hour, while experienced VA’s with specialized skills or industry knowledge typically command higher rates, up to $40 per hour. Source: indeed.com & ziprecruiter.com

IMPORTANT: Factors influencing VA salaries include the complexity of tasks required and the type of relationship established-whether it’s a part-time, full-time, or project-based arrangement. It’s crucial to align the VA’s salary expectations with your budget and the value they bring to your business.

 

Skills to Look for When Hiring a Virtual Assistant

When hiring a Virtual Assistant, prioritize candidates who excel in these key areas:

  1. Communication Skills – Clear communication ensures tasks are understood and completed accurately.
  2. Organizational Skills – Strong organization helps VA’s manage tasks efficiently and meet deadlines.
  3. Technical Proficiency – Proficiency in relevant software and tools ensures they can adapt to your business needs.

Although there may be other skill sets required, these three core skills could enable VA’s to support your business effectively and contribute to its success. Assessing these qualities during the hiring process ensures you find a VA who can handle tasks efficiently and add value to your operations.

 

How to Pay VA’s from Overseas

Paying Virtual Assistants (VA’s) located overseas can be streamlined through platforms like EasyPay and PayPal, which allow transfers via credit cards and bank accounts. However, it’s important to note that credit card payments typically incur transaction fees, varying based on the provider and the amount transferred. These fees can impact the total cost of payments.

Additionally, when paying Virtual Assistants in different currencies, exchange rates play a crucial role. Currency differences can affect the amount received by the VA after conversion, potentially influencing their earnings. It’s advisable to monitor exchange rates and consider options that minimize currency conversion costs, ensuring fair compensation for your VA while managing transaction expenses effectively.

 

Taxes and Payments for Virtual Assistants from Overseas

In the United States, payments to Virtual Assistants from overseas can often be categorized as subcontractor expenses. This classification allows you to deduct their payments as business expenses, provided they meet the criteria for independent contractors. It’s important to issue Form 1099 to subcontractors if payments exceed $600 in a tax year, ensuring compliance with IRS regulations.

When working with international Virtual Assistants, they may need to complete a W-8BEN form. This form certifies their foreign status for tax purposes and may exempt them from certain U.S. tax withholdings. It’s crucial to collect and retain this form as part of your records when making payments to non-U.S. residents.

Disclaimer: This payment guide serves as a general example. It’s essential to consult with accountants and tax attorneys for specific advice tailored to your business circumstances and location.

 

Hiring a Virtual Assistant in 2024 isn’t just about delegation-it’s about enhancing efficiency and driving growth. By outsourcing tasks to VA’s, you can focus on strategic initiatives and achieve better work-life balance. This guide equips you with essential insights into payment methods, tax considerations, and recruitment strategies, empowering you to harness the full potential of VA’s for your business success.

Advertisement: We offer staffing services and recruitment search for any types of Virtual Assistants. Contact us or fill up the form below to reach us:

Tell us what you think

"*" indicates required fields

This field is for validation purposes and should be left unchanged.

Primary Sidebar

Search for a blog topic

Featured Articles:

The Power of Diversity - Hiring Strategies, Best Practices, and Long-Term Success

The Power of Diversity Hiring: Strategies, Best Practices, and Long-Term Success

10-17-2024

How to Improve Your Background Check on Job Candidates

How to Improve Your Background Check on Job Candidates

10-03-2024

Top Challenges in Healthcare Staffing and their Solutions

Top Challenges in Healthcare Staffing and their Solutions

09-17-2024

Browse by Categories:

  • All Blogs (83)
  • Career Insights and Advice (8)
  • Employee Recruitment & Talent Acquisition (49)
  • Exploring New Career Opportunities (14)
  • Others (4)
  • Recruitment Process Outsourcing (RPO) (8)
  • Remote Hiring & Virtual Recruitment (8)
  • Retained Executive Search (8)
  • Virtual Assistant (5)

De Vore Testimonials

★ ★ ★ ★ ★ Rated 5 out of 5 stars

"We were fortunate to use De Vore Recruiting to find our new receptionist. Sean is realistic with explaining how the process works. He and Kim were always very professional wiht their daily updates. We were able to hire rather quickly and they found us an excellent, quailified employee."

Tracy Williams April 18, 2024
★ ★ ★ ★ ★ Rated 5 out of 5 stars

"After many years in management and searching for employees and going through resume after resume just to find the one, I found De Vore. My experience has been nothing short of amazing. They are very responsive and found me quality candidates in a very timely manner. Working with them took so much stress off of me and I felt like they really had my best interest at heart. I will now use them for all of my hiring needs!"

Stacy Westfall June 9, 2022
★ ★ ★ ★ ★ Rated 5 out of 5 stars

"Bita is EXACTLY what our facility needs. We have been working for a while at changing our image. She has joined us at precisely the right time. She is knowledgeable (extremely), hard working and committed to Quality Care. Because she is new, some leadership is challenging her, but she can handle it. The licensed nurses and CNAs LOVE her. She already has had a very positive impact. I am extremely grateful"

Michael Chen June 12, 2020
★ ★ ★ ★ ★ Rated 5 out of 5 stars

"I am extremely satisfied with De Vore Recruiting. Sean and Kimberly are great. Kimberly always checked up on me to see how my interviews went follow up with me and kept me updated. She definitely worked hard for me I can say I'm definitely lucky thank you so much once again. :)"

Emily Rodriguez August 18, 2020

Footer

De Vore Recruiting Logo
  • Who We Are
  • Our Specialized Staffing Philosophy
  • Read Blogs
  • Contact Us
  • Accessibility

Follow us on Socials:

  • Facebook
  • Instagram
  • X
  • LinkedIn

Recruitment Services Offered

  • Recruit By The Week
  • Recruitment Process Outsourcing Services
  • Retained Executive Search
  • Hire the best Virtual Assistants
Copyright © 2025 De Vore Recruiting | All Rights Reserved