Executive VA (with Bookkeeping skills)
Schedule: Monday to Friday, 8:00 AM – 5:00 PM or 9:00 AM – 6:00 PM (depending on client)
Type: Full-time | Remote
About the Role
We’re looking for a detail-oriented and proactive Executive VA to assist our client, a real estate investment firm, with day-to-day operations and administrative tasks.
Key Responsibilities
Invoice Management & Reporting
-
Review invoices from property management companies to verify completed work and payment status
-
Track and submit invoices for approval or flag items that need follow-up
-
Compile monthly capital expenditure (CapEx) invoice packages for lender submission
Administrative & Coordination Tasks
-
Prepare weekly meeting agendas and reports for calls with property management teams
-
Schedule and coordinate meetings or Zoom calls, including reschedules as needed
-
Maintain organized records and ensure timely follow-ups on assigned tasks
Investment & Acquisition Support
-
Communicate with brokers to gather information on prospective acquisitions and access property data rooms
-
Download and organize property files, input financial data, and update Excel trackers for review
-
Assist in preparing reports and analysis for potential investments
Investor Relations & Communication
-
Gather and compile monthly and quarterly performance reports for investor updates
-
Identify key highlights and metrics to include in monthly communications
Marketing & Lead Generation Support
-
Create and post approved content on social media based on the ongoing marketing campaign
-
Prepare and send a weekly email newsletter with article summaries and current investment promotions
-
Support outreach and scheduling for ProVisors lead generation to connect with potential investor referrals
Qualifications
-
2–4 years of experience in administrative support, operations, bookkeeping, and real estate coordination
-
Strong skills in Microsoft Excel and Google Workspace (Email, Calendar, Docs, Sheets, Drive)
-
Experience using accounting or invoice management tools (e.g., Bill.com, QuickBooks, or similar)
-
Excellent attention to detail and organizational skills
-
Clear and professional written and verbal communication
-
Comfortable handling financial data, reports, and investor-related materials
-
Experience using Mailchimp for email outreach and Slack for communication
-
Able to work independently, manage multiple priorities, and meet deadlines
- Professional, reliable, and proactive when communicating with team members and clients
- Knowledgeable in basic automation – functions in MS Excel, and using efficiency tools
Salary: $900-$1200 (depending on experience)
Benefits*: paid time-off, birthday time-off, health insurance (HMO) reimbursement
*upon succcessful completion of your probationary period