We’re Hiring for Virtual Assistant
Virtual Assistant
We’re looking for a highly organized, detail-oriented, and emotionally intelligent Virtual Assistant to support a busy professional and his wife with calendar management, email triage, admin tasks, and more. This role is perfect for someone who values clarity, thrives in a remote work environment, and brings a high level of professionalism and proactivity to everything they do.
Key Responsibilities:
1. Calendar Management
- Manage and maintain Outlook calendars for the client and his wife
- Coordinate appointments, meetings, and reminders across time zones
- Assigned as a “delegate” with full calendar access
2. Travel Coordination
- Assist with travel bookings including flights, hotels, and transportation
- Navigate airline and hotel websites for reservations and changes
- Use TripIt for trip planning and itinerary organization
3. Email Management
- Monitor and triage the client’s inbox, especially incoming messages related to the IT ticketing system
- Organize and flag action items, prioritize based on urgency and context
- Draft responses when appropriate and escalate key issues
4. Administrative Support
- Light bookkeeping using QuickBooks
- Basic website updates via WordPress (no design, just content and layout updates)
- Assist in summarizing technical documentation for SOP creation
- Maintain general organization across tasks and tools
What We’re Looking For:
- Strong communication skills – impeccable spelling and grammar are a must
- High EQ – you’re intuitive, easy to work with, and sensitive to client and customer needs
- Self-awareness and transparency – if a task takes longer than 30 minutes to figure out, you’re quick to ask for guidance
- Proactivity – you’re forward-thinking and able to anticipate needs before they arise
- Tech-savvy – comfortable with Outlook, QuickBooks, WordPress, TripIt, and general online tools
- Detail-oriented – the client is particular about spelling, formatting, and clear communication
- Online communication only – little to no phone support; everything is done digitally
Additional Notes:
- Fixed scope of work with flexibility to evolve with the client’s needs
- You’ll work directly with the client and his wife, both of whom value a frictionless and professional relationship
- A background or comfort with technical content is a big plusSalary: $700-$900/month depending on experience
Schedule: M-F, 8AM-5PM or 9AM-6PM PST
