Virtual Assistant (law firm)
Job Title: Executive Virtual Assistant (Legal Support)
Work Hours: Full-time | Must be available to work Pacific Time hours
About the Role:
We are looking for a proactive and highly organized Executive Virtual Assistant with legal admin experience to support a growing law firm. The ideal candidate will be confident in client communications, experienced in legal office operations, and familiar with marketing tools and platforms.
Key Responsibilities:
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Answer incoming calls and confidently discuss the firm's services with potential clients
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Screen inquiries and determine client eligibility for the firm's free 15-minute consultation
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Respond to and follow up with clients via email and phone in a timely, professional manner
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Manage and execute marketing initiatives, including posting to social media platforms and LinkedIn
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Coordinate and send client-drafted newsletters through Mailchimp
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Provide administrative support to the legal team as needed
Qualifications:
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Minimum 1 year of experience as an administrative assistant in a law firm setting
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Strong knowledge of legal services and ability to clearly explain them to clients
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Confident phone presence with excellent communication and interpersonal skills
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Ability to exercise sound judgment in identifying qualified leads for consultations
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Proven experience using Mailchimp to distribute email campaigns or newsletters
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Familiarity with professional social media platforms, especially LinkedIn
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Highly organized, detail-oriented, and able to multitask in a fast-paced environment
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Tech-savvy and comfortable with remote work tools and systems
Preferred Qualifications:
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Prior experience working virtually for a law firm
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Basic knowledge of legal terminology or client intake processes