Virtual Assistant
Virtual Assistant
We’re looking for a highly organized, detail-oriented, and emotionally intelligent Virtual Assistant to support a busy professional and his wife with calendar management, email triage, admin tasks, and more. This role is perfect for someone who values clarity, thrives in a remote work environment, and brings a high level of professionalism and proactivity to everything they do.
Key Responsibilities:
1. Calendar Management
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Manage and maintain Outlook calendars for the client and his wife
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Coordinate appointments, meetings, and reminders across time zones
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Assigned as a “delegate” with full calendar access
2. Travel Coordination
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Assist with travel bookings including flights, hotels, and transportation
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Navigate airline and hotel websites for reservations and changes
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Use TripIt for trip planning and itinerary organization
3. Email Management
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Monitor and triage the client’s inbox, especially incoming messages related to the IT ticketing system
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Organize and flag action items, prioritize based on urgency and context
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Draft responses when appropriate and escalate key issues
4. Administrative Support
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Light bookkeeping using QuickBooks
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Basic website updates via WordPress (no design, just content and layout updates)
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Assist in summarizing technical documentation for SOP creation
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Maintain general organization across tasks and tools
What We're Looking For:
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Strong communication skills – impeccable spelling and grammar are a must
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High EQ – you're intuitive, easy to work with, and sensitive to client and customer needs
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Self-awareness and transparency – if a task takes longer than 30 minutes to figure out, you're quick to ask for guidance
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Proactivity – you're forward-thinking and able to anticipate needs before they arise
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Tech-savvy – comfortable with Outlook, QuickBooks, WordPress, TripIt, and general online tools
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Detail-oriented – the client is particular about spelling, formatting, and clear communication
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Online communication only – little to no phone support; everything is done digitally
Additional Notes:
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Fixed scope of work with flexibility to evolve with the client’s needs
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You’ll work directly with the client and his wife, both of whom value a frictionless and professional relationship
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A background or comfort with technical content is a big plus
Salary: $700-$900/month depending on experience
Schedule: M-F, 8AM-5PM or 9AM-6PM PST
